Using Studio

Studio allows you to manage the study build, which is referred to as a collection. Collections include the study’s surveys, schedules, and notifications in all languages defined for the study. You can access Studio for a study if you are assigned as a Study Builder on the study or have the appropriate administrative permissions.

Building an ePRO study and making it available to sites, participants, and caregivers follows the workflow below.

User Role	Steps to Complete	Additional Resources
Sponsor Staff	In ePRO Vault, create and/or manage study, study country, and study site records for the study and assign internal and site users.	Adding Studies, Study Countries, and Study Sites Managing Internal Users Managing Site Users
Sponsor Staff	Create and edit a collection for a study by creating surveys or importing surveys from a library.	Using Survey Libraries Configuring Surveys
Sponsor Staff	Add languages and survey translations necessary for the study.	Managing Survey Languages and Translations
Sponsor Staff	Add study events to reflect the schedule of events in the study protocol.	Managing Events
Sponsor Staff	Add schedules and notifications for surveys using the study events you created.	Configuring Schedules and Notifications
Sponsor Staff	Download a .PDF overview of a collection to aid a study's IRB/EC submissions	Exporting PDF Overviews of a Collection
Sponsor Staff	Perform user acceptance testing (UAT) on a collection and approve it for use.	Performing User Acceptance Testing (UAT) on a Collection Approving a Collection
Site Staff	If local IRB/EC approvals apply, complete that process. If no additional approvals apply, site staff can approve the collection document as soon as they receive it in Veeva ePRO.	Working with Study Versions in ePRO Help for Sites
Site Staff	Create study participants and caregivers, if applicable. Enter study participant event dates and times to begin survey schedules.	Onboarding Participants in ePRO Help for Sites
Participants, Caregivers, and Site Staff	Participants and/or caregivers complete and submit their assigned surveys through MyVeeva for Patients. Site staff complete and submit assigned surveys through Veeva ePRO.	Participants and Caregivers: Answering Surveys in ePRO Help for Sites See a simplified guide in the MyVeeva for Patients Guide to Getting Started. Site Staff: Completing an In-Person Survey in ePRO Help for Sites
Sponsor Staff and Site Staff	Export survey responses, adherence, and system audit trail data.	Sponsor Staff: Viewing Compliance in Study Home Using an FTP Connection to Automatically Transfer Survey Data in Studio Site Staff: Running Reports to View Data in ePRO Help for Sites
Sponsor Staff and Site Staff	If necessary, sponsor staff can upversion a collection for a study in the event of changes such as protocol amendments or the addition of languages. Once sponsor staff perform UAT on and approve a new version of a collection, site staff also need to activate the new study version to begin using it if: The upversion affects languages their site supports. The upversion makes global changes to the collection such as adding new surveys, notifications, or events.	Sponsor Staff: Upversioning a Collection Site Staff: The Activating the Study Version on the Working with Study Version Documents page in ePRO Help for Sites

Best Practices for Survey Configuration

To simplify the survey configuration process and ensure that participants and/or caregivers have a good user experience in MyVeeva for Patients, we recommend that you consider the following items while creating surveys for your study:

Topic	Description
Faster Configuration	The following functionalities are available for quick survey configuration: Import from the Veeva Library: The Veeva Library contains a variety of pre-configured and translated surveys, eliminating the need to re-translate a survey across studies. Using a survey from the Library can save you time and resources. Import from Your Customer Library: You can save surveys you create in Studio to your customer library so that you can easily reuse them across studies. A survey's first version of translations is also saved to your customer library, eliminating the need to retranslate across studies. Sample JSON Survey, Schedule, and Notification Templates: Veeva provides sample survey, schedule, and notification JSON templates to help you configure surveys in the JSON editor. You can download them from Sample JSON Survey, Schedule, and Notification Templates. Copy-and-Paste: You can copy and paste text into the JSON editor while creating a survey. JSON Editor Message Cues: Studio's JSON editor uses line-by-line error messages to assist you while you edit a survey's JSON.
Previewing Surveys	We recommend that you preview your surveys during the creation phase. You can preview in-progress surveys by selecting the Preview Survey icon () located above the JSON editor. See the Previewing a Survey section for more information.
Standard End Events	The standard events of Study Complete and Study Withdrawn are always included in Studio. We recommend that you include these as end events for all schedules to ensure that if a participant is Study Complete or Study Withdrawn, they no longer have surveys or receive notifications for the study.